Admissions, Fees and Fee Support Policy Khalsa Panth Academy® Registered Charity in England and Wales, Charity Number 1219689 Version: October 2026 Approved by trustees: October 2026 Next review: 12 months from approval, or sooner if required 1. Purpose This policy explains how Khalsa Panth Academy® manages admissions, class places, fees and fee support. Khalsa Panth … Continue reading "Admissions, Fees and Fee Support Policy"
Khalsa Panth Academy®
Registered Charity in England and Wales, Charity Number 1219689
Version: October 2026
Approved by trustees: October 2026
Next review: 12 months from approval, or sooner if required
This policy explains how Khalsa Panth Academy® manages admissions, class places, fees and fee support.
Khalsa Panth Academy® is a registered charity and aims to provide public benefit through structured after-school and weekend supplementary education and tuition.
Khalsa Panth Academy® is open to the public, subject to available places, suitable supervision, safeguarding, class level, age suitability, tutor availability and health and safety.
A registration form must be completed before regular attendance. For children under 18, a parent or carer must complete the registration and provide emergency contact, medical and collection details.
Khalsa Panth Academy® may consider age, ability, experience, learning needs, behaviour, safeguarding, supervision and class capacity when deciding the most suitable class.
Where a class is full, Khalsa Panth Academy® may keep a waiting list.
Fees may be charged for classes, tuition, events, resources or instrument use. Fees help cover teaching, premises, safeguarding, insurance, resources, utilities and administration.
Fees must be paid by the due date unless Khalsa Panth Academy® agrees otherwise. Failure to pay may result in a place being paused or withdrawn.
Compulsory class fees are not donations. Donations are voluntary gifts and are handled separately under the Fundraising and Donations Policy.
Khalsa Panth Academy® wants learning to be accessible where possible. Families who cannot afford fees may ask confidentially about reduced fees, sponsorship, bursary support or payment plans.
Support is not guaranteed and will depend on funds available, evidence of need where appropriate, fairness, trustee-approved criteria and the best interests of the charity.
Where fee support is requested, Khalsa Panth Academy® may ask for basic supporting information. Any information provided will be handled confidentially and only shared with people who need it to make a decision.
Refunds and cancellations will be managed under the Terms and Conditions. Missed sessions are not normally refunded unless Khalsa Panth Academy® agrees otherwise.
Admissions and fee support decisions should be fair, consistent and properly recorded where needed. Trustees may review this policy and fee arrangements annually.
