Photography, Video and Social Media Policy

Photography, Video and Social Media Policy Khalsa Panth Academy® Registered Charity in England and Wales, Charity Number 1219689 Version: October 2026 Approved by trustees: October 2026 Next review: 12 months from approval, or sooner if required 1. Purpose Khalsa Panth Academy® uses photos, videos and social media to celebrate learning, promote community events, share updates … Continue reading "Photography, Video and Social Media Policy"

Photography, Video and Social Media Policy

Khalsa Panth Academy®
Registered Charity in England and Wales, Charity Number 1219689
Version: October 2026
Approved by trustees: October 2026
Next review: 12 months from approval, or sooner if required

1. Purpose

Khalsa Panth Academy® uses photos, videos and social media to celebrate learning, promote community events, share updates and show the impact of the charity’s work.

We will do this safely and respectfully, especially where children and young people are involved.

2. Consent for children

Khalsa Panth Academy® will seek parent or carer consent before using identifiable photos or videos of children for website, social media, publicity, printed materials or fundraising updates.

Consent should be recorded and can be withdrawn for future use by contacting Khalsa Panth Academy®.

3. Safe use of images

Khalsa Panth Academy® will:

• use respectful images only;
• avoid images that could embarrass, expose or place a child at risk;
• avoid naming children in full with images unless there is a clear reason and consent;
• avoid sharing personal details such as address, school, phone number or private information;
• remove or avoid images where there is a safeguarding concern;
• store images securely where possible.

4. Events and parents taking photos

At some events, parents or visitors may wish to take photos. Khalsa Panth Academy® may give guidance at the event. Parents and visitors should not publish images of other children without permission from their parent or carer.

Khalsa Panth Academy® may restrict photography or filming at any event for safeguarding, privacy, dignity or safety reasons.

5. Staff and volunteer rules

Staff, tutors and volunteers must not use personal devices to take photos or videos of children unless approved by Khalsa Panth Academy® for a clear academy purpose.

Images taken for Khalsa Panth Academy® must not be stored on personal devices longer than necessary and must not be shared through private accounts.

6. Social media

Khalsa Panth Academy® social media posts must be respectful, accurate and suitable for a charity working with children and families.

Staff and volunteers must not privately message children through personal social media. Class communication should normally go through parents, carers or approved academy channels.

7. Concerns

Any concern about inappropriate photography, filming, online contact, sharing of images or social media behaviour must be reported to the DSL.

8. Review

This policy will be reviewed at least annually or sooner if guidance, technology or activities change.